Registrar

Full Time, 40 hrs. @ wk. / Exempt / Non-Union / Benefit Eligible / $58,000 – $63,000 annually

OVERVIEW

To direct and manage student records, registration, academic records systems, and associated data management functions, and ensure appropriate reporting to relevant state and federal agencies. Support the College’s mission, strategic planning, and social justice and inclusion commitment within the functions of the Office of the Registrar. 

DUTIES & RESPONSIBILITIES

  • Plan, implement, administer, monitor, and evaluate all of the specific functions and services of the Registrar’s Office, including operating policies, procedures, processes, and systems. Develop and modify policies and systems in accordance with College needs and objectives, as well as external regulations.
  • Exercise full supervisory authority, directly and indirectly, over Registrar’s Office staff members within a union environment. Plan and conduct staff meetings and Confer regularly with staff to plan and coordinate activities, assign and review work, and resolve problems. Conduct appropriate training of supervised staff in reporting systems and other professional development needs relevant to the functions of the Registrar’s Office.
  • Plan, request, and administer the department’s annual operating budget.
  • Manage academic records data, creating narrative and statistical reports as needed (internal and external, IPEDS, NSLC, VA, SEVIS, DOE, etc.), analyzing data for a variety of institutional needs, advise on emerging enrollment technologies, and guide the strategic use of technology in the Registrar’s Office.
  • Oversee Canvas and Anthology academic systems
  • Carry out a variety of key planning tasks, typically involving planning pre-registration and registration processes, creating the master Registrar’s Office workflow schedule, and preparing enrollment reports.
  • Develop, interpret, and enforce a wide range of academic policies and regulations related to student registration, enrollment, and academic records. Working with relevant College staff, ensure said policies are accurate and current in the College student handbooks and when published on the College the website and other electronic platforms.
  • Be familiar with relevant accreditation standards and authorization approval requirements (NECHE, WSAC, SARA) and ensure any necessary public disclosures are posted and updated as needed. 
  • Serve as liaison with accrediting officials, professional organizations, and others outside the College on matters related to student records and the Registrar’s reporting to those entities (e.g., IPEDS, NSLC, etc.).
  • Monitor all records collection, maintenance, and distribution systems on a continuing basis; modify systems as appropriate to correct problems or improve system security and/or efficiency, including the adoption of new systems.
  • Oversee transfer credit evaluation process and provide support as needed.
  • Provide individualized academic advising to students in regard to degree completion.
  • Provide Student Information System support to students, staff, and faculty.
  • Coordinate and direct the preparation and issuing of transcripts, evaluations, evaluation schedules, diplomas, and other documents.
  • Confer regularly with the Chief Academic Officer (or designee), the Director of Admissions, and other College personnel to plan, coordinate and evaluate policies/systems/activities, exchange information, interpret policies, and investigate and resolve problems. 
  • Serve in the Institutional Research Workgroup and the Academic & Community Life Team, bringing data management and statistical skills to that group’s work. Serve on other College committees as invited.
  • Keep abreast of current developments in higher education relevant to assigned functions.
  • Perform other duties as assigned.

SUPERVISION RECEIVED

General direction is received from the Chief Academic Officer. 

SUPERVISION EXERCISED

Administrative and functional supervision, direct and indirect, of Registrar’s Office staff members.

MINIMUM QUALIFICATIONS

  • Graduate degree plus four to six years of relevant technical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Demonstrated experience with student information systems common in higher education and their interface with other common systems (i.e., admissions systems, etc.).
  • Demonstrated skills in relevant data management areas (i.e., complex data analysis, data software use, data systems planning and evaluation, database design and evolution).
  • Sound understanding of organizational and governance structures, and general academic policies and regulations in higher education.
  • Broad base of general technical knowledge and skills related to managing complex records systems, including computerized information systems.
  • Directly related experience in student records and registration required.
  • Excellent planning, organizational, and administrative skills; good supervisory and budget management skills.
  • Ability to work effectively with College faculty, students, administrators, and staff, as well as various outside organizations and agencies, in enforcing key College academic policies.
  • Ability to work effectively with a student, faculty, and staff community that is geographically dispersed and diverse in regards to age, cultural identity, ethnicity, gender identity, race, sexuality, and cultural competence community.
  • Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
  • Excellent interpersonal and listening skills and an ability to interact professionally with people from diverse cultural, racial, ethnic, gender, linguistic, and socioeconomic backgrounds
  • Demonstrated commitment to supporting communities who have experienced systemic oppression and bias (e.g. BIPOC, LGBTQ+ people, immigrants, justice-involved persons, etc.)

APPLICATION INSTRUCTIONS:

Please apply on the ADP Portal and include a Letter of Interest and CV.

Position open until filled.  To apply:  Click Here

Goddard College is committed to creating a college representative of a diverse global community.  To that end, we are actively seeking applications from qualified candidates from groups currently underrepresented in our institution for this position.  This institution is an equal opportunity employer, and provider.

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