Borrowing Policy: Students

The Library grants the following borrowing privileges to serve the research and information needs of students. Library users may borrow books and audiovisual materials from the in-house collection and obtain items through interlibrary loan (ILL). Reasonable limits are set to ensure availability of resources for all members of the college community. There is a limit of 30 items per student, which includes all loans and active requests. Users are responsible for all items checked out on their account. Failure to abide by these policies may result in loss of borrowing privileges.

Borrowing Agreement

Loans & Renewals

Books from the In-House Collection

The loan period lasts from the date of checkout until the first day of the following program residency. Books may not be renewed except for students entering a final semester of study or students on extension. Students enrolled in Plainfield based programs must return all items to the Eliot D. Pratt Library. Students enrolled in Port Townsend based or Seattle based programs may return items on loan from the in-house collection during their local residency week in WA.

Non-Print Materials from the In-House Collection

Non-print materials may be borrowed for 28 days during the semester with no renewals. The library reserves the right to recall these items (DVDs, CDs, CD-ROM, etc) during the loan period. Students are reminded to package all materials soundly and in a box to prevent damage in shipping.

Textbooks

The Eliot Pratt Library does not buy textbooks for the collection, and these are generally not available through interlibrary loan. If they are loaned through ILL, students should note that the loan is for short-term use and cannot be used as a substitution for purchasing or renting textbooks.

Materials Obtained through Interlibrary Loan (ILL)

Requests for Interlibrary loans are accepted throughout the program semester dates. Because of the high cost and labor intense nature of ILLs, students are limited to 5 at a time. The loan period and any restrictions are determined by the lending library. Materials obtained through interlibrary loan cannot be renewed. All materials loaned through ILL must be returned to the Eliot D. Pratt Library by the due date as specified on the item. It may not be returned directly to the lending library. The library staff will handle all requests and returns. Individual borrowers should not contact the lending library directly. Failure to abide by policies and due dates can result in loss of library / ILL privileges. The library does not accept ILL requests from students after their semester end date. Students who are enrolled in “between semester study” or have been granted an extension are exempted and may make interlibrary loan requests during this time period.

*Please note: Materials obtained through ILL will not be sent to addresses outside of the
continental United States. Alternative arrangements for shipment of Pratt Library materials
to international addresses can be made depending on individual circumstances and
needs.

Shipping of Material

Because of time and shipping constraints, all students, but especially those who live a distance from the VT campus, are encouraged to check out the bulk of needed library materials while on campus at residency.and to make optimal use of electronic resources during the semester. We encourage use of local library resources and local library ILL services for materials not accessible through our library collections This should minimize the frustrations of increasingly shortened loan periods experienced in shipping materials long distances from Vermont. Efforts are made to make alternative arrangements to meet student needs whenever possible.

During the residency week students enrolled in Plainfield based programs are expected to check out materials in person and are responsible for transportation / shipping of items as needed. The library does not provide shipping services for students who are on the Plainfield campus in residency. After the residency week, students who live at a distance may request materials to be sent to a mailing address within the 50 United States and Territories, Canada or Mexico. This request option is available throughout the program semester dates and ends on the last day of the semester. The following student groups may request and receive additional items, including interlibrary loans, after the end of the
semester:

  1. Students who plan to enter the final semester of study on the next upcoming registration date.
  2. Students who are enrolled in “between semester study”.
  3. Students who have been granted an extension.

The library pays shipping costs for mailings to students. Students are responsible for returning library materials on time and at their own expense, and should be aware that ILL materials have short loan periods.

It is strongly recommended that all shipped packages be trackable and insured to cover costs should they get lost or damaged.

*Please note: Materials obtained through ILL will not be sent to addresses outside of the continental United States. Alternative arrangements for shipment of Pratt Library materials to international addresses can be made depending on individual circumstances and needs.

Lost, Damaged or Overdue Materials

Reminders & Notices

Students are reminded to access their library account via the LITS / catalog page https://catalog.goddard.edu/ to see what is checked out or billed, and due dates. Logging in with a 6digit Goddard ID and password is necessary to view one’s account. Students who withdraw or are withdrawn by the College during the semester must return their library materials immediately. Students on extension may renew materials if needed, but must first contact the library. All other students will receive courtesy reminders sent via Goddard email two business days after the due date. A final notice will be sent one week after the courtesy reminder. Students are responsible for the items on their account regardless of receipt of notices: Regular overdue notices are sent as a courtesy reminder only. Failure to receive any notice does not relieve a borrower of the responsibility of returning an item by the date due.

Graduating students must settle their library accounts before graduation. On the VT campus, students must return all library materials to the circulation desk by 4pm on the Friday before graduation in order to receive a diploma at the graduation ceremony.

Bills for Materials from the In-House Collection

For each unreturned or damaged book or AV item, students will be assessed a $20 nonrefundable
processing fee and a $40 (or actual cost, whichever is higher) refundable replacement fee. No refunds will be given for items returned after one year from due date. Library bills will be sent to Student Accounts 28 days after the due date.

Bills for Interlibrary Loan Materials

For each unreturned or damaged item obtained through ILL, students will be assessed a $20 nonrefundable processing fee and a $50 (or actual cost, whichever is higher) refundable replacement fee. No refunds will be given for items returned after 6 months from due date . Library bills will be sent to Student Accounts 28 days after the due date.

Eliot D. Pratt Library Borrowing Policy: Students (PDF, 134 KB)

Revised 01/2016